General Conditions

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General Conditions

We inform you that the personal data provided by you will be incorporated into a database for which the Organizing Committee of the EAAS2022 is responsible, used only for administrative and promotional purposes related to the event.

The organization of the conference may use video recordings of communications and presentations for promotional purposes in which images of people, the public or interventions in particular sessions may appear. You can exercise your rights of access, rectification, and cancellation by writing to: secretariat@eaas2022.com

For those attending in person, the health authorities require that we keep your data for 30 days. In the event of a positive COVID result, we are obliged to share attendee information with the health authorities for tracking purposes.  By joining the conference in-person, you therefore authorise the EAAS2022 organizers to store your data for 30 days and share it with the health authorities in the event that an attendee tests positive for COVID. This is the regulation in June 2021. The organizing committee will be informed and ready to adopt measures required by any new regulations published by the authorities. We will update this information on the conference website.

Important COVID-19 Update

The EAAS2022 organizing committee is very concerned about the current health issues related to the COVID-19 coronavirus disease and the safety of attendees is our priority.

The organising committee has ensured that the venue complies with all security requirements established by the authorities to prevent the spread of COVID-19.

Should the conditions not allow the onsite EAAS2022 Conference to go ahead as expected, the conference contributions will be moved to a fully virtual format.

In case of moving to a virtual conference, those participants who registered for on-site attendance will be offered the opportunity to change from on-site to online participation. Participants will be able to present their contributions virtually within the online options offered by the conference. 

EAAS2022 Publications

Accepted presentations (such as individual papers or papers which are part of a proposed panel, workshops, talkshops etc.)  may be included in the conference publications such as the programme, book of abstracts or book of proceedings if the organizing committee decides to publish any of these.

Contributions not suitable for display will be rejected . Please have your work checked for correct spelling, punctuation, grammar, and formal structure. The organisers reserve the right to edit them, if necessary, prior to publication.

By certifying that you have read these submission rules, you also confirm having received the prior approval from any co-authors to provide their data to the EAAS2022 Organizing Committee

Insurance and liability

By registering for the EAAS2022 Conference, participants agree that the organizers do not accept liability for any impediment or disruption of the conference proceedings arising from political, social, health, travel, or economic events or any other unforeseen incidents beyond their control. The EAAS2022 organisation will not be responsible for other services contracted directly by the attendees such as flights, hotel bookings etc. The conference cancellation conditions shall apply in all cases. Registration of a participant entails acceptance of the cancellation conditions.

All the participants choosing in-person attendance at the EAAS2022 conference acknowledge the potential risks associated with the possibility of contact with the Covid-19 virus and the ensuing medical and personal consequences.

By providing this information, the organizers disclaim any liability relating to insurance.

Participants are strongly advised to make their own arrangements concerning health and travel insurance.

Registration

Registration will only be complete after payment of the conference fee. All those attending the EAAS 2022, including organizers, speakers, panel presenters, and those chairing a session, must register and therefore pay the corresponding fee.

Payment policy

Registration and full payment of fees will be compulsory for attending any of the conference events.

Payment deadline

Your registration will not be processed until payment is received in full.

Conference language

The official language of the Conference is English.