General Conditions

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General Conditions

We inform you that the personal data provided by you will be incorporated into a database for which the Organizing Committee of the EAAS2022 is responsible, used only for administrative and promotional purposes related to the event.

The organization of the conference may use video recordings of communications and presentations for promotional purposes in which images of people, the public or interventions in particular sessions may appear. You can exercise your rights of access, rectification, and cancellation by writing to: secretariat@eaas2022.com

For those attending in person, the health authorities require that we keep your data for 30 days. In the event of a positive COVID result, we are obliged to share attendee information with the health authorities for tracking purposes.  By joining the conference in-person, you therefore authorise the EAAS2022 organizers to store your data for 30 days and share it with the health authorities in the event that an attendee tests positive for COVID. This is the regulation in June 2021. The organizing committee will be informed and ready to adopt measures required by any new regulations published by the authorities. We will update this information on the conference website.

Important COVID-19 Update

The EAAS2022 Organizing Committee is really concerned about the current health issues related to COVID-19 coronavirus disease and the attendees’ safety is our priority.

The organising committee has ensured that the venue complies with all security requirements set by the authorities to prevent the spread of COVID-19.

Should conditions prevent the EAAS2022 Conference from being attended, the conference will be adapted to a fully virtual format. Attendees will then be given the opportunity to change to online participation, in accordance with the arrangements made by the organizing committee.

In case of moving to a virtual conference, those participants who registered for on-site attendance will be offered to change from on-site to online participation: Participants will be able to present their contributions virtually, according to the virtual options offered by the conference.

Cancellation policy

Any cancellation or alteration of your registration must be notified by e-mail to the conference technical secretary:secretary@eaas2022.com and the followings conditions will apply:

  • Should the conference become a fully online conference, all participants who have registered for the conference will be able to present their contributions virtually as well as participating in all online presentations and activities, according to the virtual options offered by the conference. No refunds will be given unless the conference is cancelled.
  • In the event of cancellation by participants, no refund will be given.
  • Please remember that cancelling your registration does not automatically cancel your hotel and travel arrangements. Attendees are responsible for cancelling their own hotel and travel reservations.

EAAS2022 Publications

Accepted presentations (such as individual papers or papers which are part of a proposed panel, workshops, talkshops etc.)  may be included in the conference publications such as the programme, book of abstracts or book of proceedings if the organizing committee decides to publish any of these.

Contributions not suitable for display will be rejected. Please have your work checked for correct spelling, punctuation, grammar, and formal structure. The organisers reserve the right to edit them, if necessary, prior to publication.

By certifying that you have read these submission rules, you also confirm having received the prior approval from any co-authors to provide their data to the EAAS2022 Organizing Committee

Insurance and liability

By registering for the EAAS2022 Conference, participants agree that the organizers do not accept liability for any impediment or disruption of the conference proceedings arising from political, social, health, travel, or economic events or any other unforeseen incidents beyond their control. The EAAS2022 organisation will not be responsible for other services contracted directly by the attendees such as flights, hotel bookings etc. The conference cancellation conditions shall apply in all cases. Registration of a participant entails acceptance of the cancellation conditions.

All the participants choosing in-person attendance at the EAAS2022 conference acknowledge the potential risks associated with the possibility of contact with the Covid-19 virus and the ensuing medical and personal consequences.

By providing this information, the organizers disclaim any liability relating to insurance.

Participants are strongly advised to make their own arrangements concerning health and travel insurance.

Registration

Registration will only be complete after payment of the conference fee. All those attending the EAAS 2022, including organizers, speakers, panel presenters, and those chairing a session, must register and therefore pay the corresponding fee.

Payment policy

Registration and full payment of fees will be compulsory for attending any of the conference events.

Payment options

  1. By Credit card
  2. By bank transfer: please observe the relevant registration deadlines. Registration fees depend on the date the payment is received in our account. Any bank charges incurred are to be paid by the participant.

Please make sure to pay your registration fee before the deadline for the selected registration type. If your payment is not received before the deadline, the later fee will be automatically charged. An unpaid or only partially paid registration will not be considered as valid until it is fully paid.

All fees should be paid in EUR (€), free of all bank charges.

Confirmation

If you don`t receive an automatic confirmation reply within 24 hours, please contact the technical secretary of the conference: secretary@eaas2022.com

Final Invoice

The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change of such details (Attendee’s name, address, VAT number etc.) is possible before the conference is over and will be subject to a 20 EUR fee.

Payment deadline

Your registration will not be processed until payment is received in full.

Conference language

The official language of the Conference is English. Simultaneous translation into Spanish or other languages will not be provided